Fauquier County Public Library

Meeting Rooms (Policy)

The Fauquier County Public Library maintains two large meeting rooms, the John Barton Payne Community Hall, at 2 Courthouse Square in Warrenton and the former Bealeton depot, located adjacent to the Bealeton branch library.  Use of the meeting rooms is intended to further the library’s mission by facilitating the exchange of information and ideas.   To that end, priority is given to library-sponsored programs and activities that supplement and enhance library services.

The Library Board of Trustees has established guidelines and fees for the use of the rooms.

The rooms may also be used by Fauquier County and Town of Warrenton government agencies.  As available the room may be rented by non-profit organizations engaged in educational, cultural, intellectual, charitable, or civic activities based in Fauquier County, individuals or for-profit groups.

Organizations may be asked to provide documentation of their non-profit status.

Commercial activity conducted for the benefit of nonprofit, tax-exempt organizations is allowed.  All other commercial activity is prohibited.  No admission may be charged except to recover rental fees.  No solicitation for goods or services may be conducted.

The meeting room may be reserved up to ninety days in advance. Except for library and library-related programs, groups may not use the meeting room more than once a month.  A single one-time event or a limited series of meetings may be scheduled at the discretion of the library director.

Groups and individuals are required to set up for their event, to return furniture and equipment to its original locations, and to leave the rooms clean and in good condition.

Use of the meeting rooms by an organization does not constitute endorsement of its policies or beliefs.  Publicity must state the name and address of the sponsoring organization or the name and telephone number of the organization contact person.  It must not state or imply that the program is jointly sponsored by the library.   Groups should not advertise use of the meeting room until their reservation has been confirmed.

Groups failing to comply with any part of this policy or established procedures may be denied further use of the meeting room.  A denial may be appealed to the Library Board.

Adopted: 2/19/88
Revised: 1/21/99, 10/19/00, 12/00, 10/16/93, 2/19/04, 10/19/06, 1/23/08, 11/20/08, 4/24/09, 5/19/10, 5/19/11, 11/19/15, 11/17/16